We are delighted that you interested in trading with us this year and we are hoping that the events we hold will give many local traders the chance to showcase their artisan products to a wide audience, throughout the UK whilst being able to gain a healthy profit.

All health and safety measures will be put in place to ensure the safe running of this event for both our Traders and Customers.

Please note some of our events are 2/3 day events meaning we charge a fee per event and ask that you commit to the full event opening times as we do not allow part trading times.

You also cannot park behind your pitch due to health and safety matters however at some of our events camping is available at a discount for traders for the full weekend.

Please find below all costings for the different types of traders, at each of our events which applications are now open for:

• Non-food Traders Craft Stalls - 3m x 3m
  £200+vat per event
• Stalls Ranging from 3m up to 9m
  £300+vat per event
  
  If you require extra extra footage, then it will be allocated at an additional £50 per extra 3 metres.
• Cold food Traders bakery/treats and Soft Drink Providers 6mx9m Maximum
  £400+vat per event, then commission of 30% if turnover over £2,000
• Cold food slush & sweets etc
  £1000+vat per event then commission of 30% if turnover over £4,000
• Hot Food Traders
  £1,500+vat per event then commission of 30% if turnover over £5,000

All traders will be permitted to enter the event ahead of the planned opening times, this will be confirmed nearer the time.

Please ensure that the following application form is fully completed. All details are required to be completed on submission of your application.

Please note all documents and applications must be completed (and sent along with all the required supporting documents) as follows: Closing date 31st March 2025.

You must ensure that all applications are sent for the event by the above dates, to ensure successful trader space.

Any applications after this date will not be accepted.

On a successful application, an invoice will be sent out.

Payment for Traders

Once your application has been confirmed, 50% of your total pitch payment must be made in advance.

Payment Information - this will also be noted on your invoice once your application has been confirmed.

Payment is due 4 weeks prior to event, please note if the payment has not been confirmed within this time scale then your pitch will be forfeited and you will no longer be able to attend the event.

The following documents must be sent via email (traders@balloonsandtunesuk.com) for each event.

Should you prefer to send these via post, please let us know.

1. Registration with Local Authority (initially)
2. Food Hygiene Rating (required every 3 years)
3. Method Statement (annually)
4. Food Handler Certificates (from at least one team member)
5. Allergen Information Sheet (updated frequently with any menu changes)
6. Public Liability Insurance
7. Employers Liability Insurance
8. Catering Vehicle/Trailer Insurance
9. Valid MOT Certificate
10. Fire Risk Assessment (annually updated or when changes may occur)
11. Risk Assessment (annually or more frequently on request if there are any government updates that require changes to how you operate)
12. COVID-19 Measures Statement
13. PAT Test Certificate (annually or if new items, with receipts as proof of purchase within 12 months of the receipt date)
14. Set-Up and Break-Down Assessment (for every event)
15. Gas Safety Certificates (for all units and appliances, every 6 months)
16. Gas Safety Checklist (for every event)
17. PSSR Coffee Machine Test Inspection (every 12-14 months)
18. Fire Extinguishers Maintenance Report/Certificate (every 6 months)

Please note, if you are successful on your application, we will ask you for the following documents which must be sent via email in which we will provide you with for the appropriate event.

Should you prefer to send these via post, please let us know.

• Public Liability Insurance
• Risk Assessment

Conditions vary from market to market, but the general guidelines are as follows:

Traders should trade within the diameters of the pitch size stated on their application form and only sell products stated on their application form.
Gangways must not be obstructed.
Traders must be courteous and respectful to members of the public, other businesses, residents and officials.
Ensure the items sold are safe and compliant.
Traders must have public liability insurance for the duration of the event.
Any rubbish should be disposed of responsibly.
All traders have a duty of care to keep the public highway undamaged and well maintained.
All vehicles should be out of the market during market operation times and at no time should there be any vehicle movement during market operating hours unless pre agreement by the market operator.
All payment of fees must be up to date.

All licensed food traders should have a Food Hygiene Rating Standard of 3 or higher.
Avoid possible contamination, food must not be placed directly onto the floor.
Food handlers are required to wear clean protective over-clothing when handling unwrapped food, I.e. Aprons, gloves etc.
Where high-risk food is handled there must be good hand washing facilities.
These must include a basin or sink with a supply of hot and cold water.
The food business operator must carry out a fire risk assessment.
Appropriate fire extinguishers must be provided and checked every 12 months.

Electricity is supplied by yourself.

Electrical power must only be used for the purpose of lighting and the operation of electrical scales and tills, or other agreed services.
Traders will be requested to complete a form to declare appliances to be used.
If you need to use a mobile electrical generator, you must get agreement from us first. If approved, it must be positioned so that:

it is not a danger to the passing public.
it is not a fire hazard to the stall or goods.
it does not create a noise or fume nuisance.

Please complete this form in full and send to the above email address.

Please attach as much information as possible, including pictures of your stall, what you sell and a brief description.

Once we have received your application, we will notify you as successful with your invoice attached. We will then ask you to send your Public Liability insurance, via email.

Your up front fee is your minimum charge to attend (per unit), if you do not get over the threshold bracket for commission, none will be charged. We will require a print out of your card machine(s) receipts Sunday of the event closure & commission will be settled within 48 hours of close of the event. Failure to comply will result in all future opportunities being cut & no refunds for deposits for other events.

Thank you for considering us as a fantastic trader opportunity! We look forward to hearing from you.